October 31, 2011
California Institute of Technology / Director of Gift Planning
Job Summary:
The Director will oversee the Office of Gift Planning (OGP) and will be responsible for creating and sustaining long term relationships with the Institute which both cultivate and steward prospects and donors. The Office of Gift Planning currently has four professional and two support staff who execute Caltech's bequest and life income giving programs, including a $110 million portfolio of life income contracts currently under management. Through the OGP fundraising staff, as well as a personal portfolio of prospective donors, the Director will develop, implement, and oversee a Gift Planning strategy generating approximately 75-80 proposals annually.
Job Duties:
- Reporting to and in close collaboration with the Assistant Vice President of Development, provide strategic leadership and broad direction to the Office of Gift Planning.
- Accountable for the planning, design and implementation of major/critical projects and initiatives, including Gift Planning's marketing and fundraising plans in the context of any upcoming fund-raising campaigns.
- Recognized by Caltech's senior executives and Board of Trustees as an expert in planned giving, manage a personal portfolio of gift planning and major gifts prospects. Initiate complex gift solicitations with established and prospective donors, gaining their confidence, and provide complex gift strategies for review by their tax and estate planning advisors.
- Set individual and group goals for staff within the context of the group's strategic and annual operating plans, as well as, provide regular and constructive performance communication.
- Oversee production of "Techniques," Caltech's planned giving donor newsletter with circulation in excess of 8,000, published two times annually.
- Ensure existing donors are appropriately stewarded through the Gift Planning staff to strengthen their philanthropic relationship with the Institute and assist their tax and estate planning advisors with future financial philanthropic plans. Explain Caltech's investment policies to donors and trust beneficiaries.
- Work closely with the Treasurer's Office and outside professional planned gift investment and administration providers to ensure the proper administration of trusts and attention to concerns of life income donors and beneficiaries.
- Enhance collaborative working relationships with other departments within Development and Institute Relations, as well as external departments such as Office of the General Counsel, the Investment and Provost Offices, and Finance.
Basic Qualifications:
- Bachelors degree with at least 8 years of increasingly responsible planned giving or related experience with proven management skills and fund-raising experience.
- Thorough knowledge of various gift planning options including outright gifts, gifts of securities, insurance, real estate and other vehicles; charitable giving tax laws; and methods and means of planned giving.
- An understanding of basic investment concepts in addition to familiarity with charitable trust accounting.
- Willingness to travel.
- Strong interpersonal and organizational skills and ability to work well with elderly gift prospects.
- Confidentiality and discretion of the highest order are required.
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